I have noticed my life becoming increasingly busy lately, to the point where I someties feel like throwing my hands up in despair at all the things competing for my attention on a daily basis. The phone keeps ringing (and when I don’t answer, voicemails pile up). Hundreds of emails pour in. Somebody always seems to be waiting on me for something or other.
I know that I am far from alone in this department. In fact, I think that getting “out of control busy” is possibly a normal path of career growth, and is to be expected to happen to all motivated individuals (I’m looking at you, reader of this blog) who take on a lot of responsibilities at some time in their life. And as we get older, personal responsibilities seem to pile up right alongside the burgeoning amount of work demands.
I have been spending plenty of time thinking about this recently, and have come to a few (fairly obvious) conclusions:
- Things aren’t going to become less stressful on their own. The moment I move something off my plate, something new will be there to replace it.
- Efficient and effective working methods aren’t enough. Productivity hacks and systems like GTD are part of the solution, not the solution themselves.
- To remain sane, avoid burnout and continue to make progress, learn to operate calmly and stay cool amid constant chaos.
When multiple things are competing for our attention and pulling us in different directions on a daily basis, we face a choice of either becoming a victim of the chaos, or the master of it. To me, becoming a victim means watching your time evaporate day after day, progress hitting a plateau, and allowing generally negative thought processes to set in. In a busy world, if you aren’t sure what to do or work on next, somebody else will fill the gap and decide for you.
The path to conquering a chaotic schedule is to set clear priorities, and relentlessly stick to them. Begin by asking yourself tough questions like “What is really important here?” and “What am I unwilling to compromise on?”, and a powerful list quickly develops. Next, the list can be focused further by reviewing your upcoming goals and protecting your path to achieving them.
For example, here is a list of personal priorities to consider:
- Health (diet, exercise, etc)
- Love and relationships
- Learning new things
- Saving money
- Spending time with friends
And here is a list of business priorities to consider:
- Leading the team
- Project management
- Getting help on certain projects
The application of this rule works in different ways for different people. I like to think in terms of monthly and daily priorities, and manage my to-do list accordingly. In any given month, I try to protect top 5 items from my personal and professional list as much as possible. I don’t always succeed at this, but awareness and clear direction is seventy percent of the battle. It’s always a huge temptation to decide to take on 20 different things in one day, but one has to realize that “If everything is critical, nothing is critical”, and plan accordingly. As much as we can logically split personal and business matters in our head, we only have one life and need to find a way to effectively combine the two.
As for all the other things to do, they usually have a way of taking care of themselves eventually. The key thing is that the fundamentals were looked after first, before the fiddling over the stacks of relative minutia could take over. When working at the fundamentals and getting those out of the way first, we can’t afford to let ourselves sweat over the small stuff.
Every day, remind yourself of your priorities, and why they exist. This will help you to control your life, as opposed to letting the circumstances of your life control you. There’s no comfort or salvation in making excuses. Setting sound priorities and sticking to them is a surefire way to create order amid chaos, reduce daily stress, and galvanize your ability to accomplish that which is important to you.
How do you cope with busyness, stress and many things competing for your attention at once? Let me know in the comments or drop me a line.